We uncover where time, money, and potential go to waste, and build the AI systems that make your team more productive — and your business more profitable.
Trusted by growing businesses
Reasons growing businesses engage MQLFlow
More clients means more admin, more wages, more software seats — margin never scales the way revenue does.
Competitors are moving, and you've got ideas — maybe too many. But no clear picture of what's worth building.
Hours go into carrying data between systems — re-typed, exported, checked by eye. Whatever gets missed or mistyped is what the business then runs on.
Workarounds stacked on workarounds, living in a few people's heads. Everything takes longer than it should.
Your core process is yours alone. Generic software doesn't cover it, and the closest platforms mean renting someone else's system forever.
Numbers pulled into spreadsheets, turned into charts, pasted into slides — and out of date by the time of the meeting.
If this sounds like your business —here’s how we fix it
What we do
Where the work is manual, we automate it. Where the systems don’t connect, we integrate them. Where nothing off-the-shelf fits, we build it — from a proof of concept to a business-critical platform.
Whole processes run end to end, from first enquiry to final invoice.
The tools you already run, sharing data without exports or copy-paste.
Agents that handle judgement work, with human approval where it matters.
Systems built around your process when nothing on the market fits.
Live dashboards, and data you can ask questions of.
Candidate registration, enquiry routing, outreach and reporting, in Bullhorn or whichever CRM you run.
Client onboarding, document work, and the admin between winning work and delivering it.
Orders, stock and fulfilment flowing between your store and the rest of the business, without re-keying.
How we work
Every project is led by people who’ve spent careers inside businesses like yours. We practise what we preach, building with AI and automation ourselves, so we deliver fast: in weeks, where traditional development agencies still work in quarters.
We review your systems, data and processes, and research the tools, models and competition around them. Then we hand you findings, advice on what to do next, and where the biggest opportunities are.
How it will actually work: architecture, data flows, tool and model choices, and an honest call on what to connect, buy or build. Proof of concept where the risk warrants one.
Built by senior engineers, with regular updates and thorough testing before anything reaches live. Most projects ship in weeks, not the months traditional dev houses would quote.
Hosting, monitoring, support and the next phase when you want it — an option you take up, not a retainer you're locked into.
Case studies
Not pilots or proofs of concept left on a shelf — systems that took manual work off real teams and stayed in daily use.
Recruitment | Business Process Automation
Bullhorn doesn't connect natively to our recruitment client's websites, so we built a custom integration. Its AI step saves recruiters hours reviewing leads and adding them by hand.
Manufacturing | Custom AI Development
We built The Marble Group a self-improving AI tool that reads varied drawings and calculates worktop sizes in about a minute, cutting costs and getting their customers quotes faster.
E‑commerce | AI Consulting
Our audit showed a retailer where their team's time was going and the return on each automation. Then we built their top priority: AI that turns supplier emails into customer updates.
Testimonials
MQLFlow built a custom AI system for our business from scratch, and it's honestly game-changing. No other developer we've worked with has delivered work of this quality so efficiently. I'm excited to keep working with MQLFlow to expand AI across the business.
Theo ConstantiDirector, The Marble GroupI'm hesitant to give a named testimonial, because what we've built with MQLFlow is very much our competitive advantage right now, and a key part of how we're positioning our offer.
AnonymousFounder – Professional Services SectorWhy MQLFlow
The things that tend to be different from the last agency you spoke to:
No sales team passing your requirements to cheap offshore developers. You work directly with senior people who build your system themselves, using AI to do it faster.
We tell you honestly what you need, and what you don't. Nothing gets pushed on you, and every solution is tailored to your business: no square pegs in round holes.
We're systems and automation engineers first. AI goes in where it genuinely beats the alternative — not because it was on the brief.
No long retainers that keep you paying for work you don't need: we keep clients on the quality of our work, not by locking them in. The systems, code and data are yours, with no per-seat licence or meter running.
Pricing
No mystery pricing, and no long retainers locking you in: you only pay for what you need. Consulting is time-based; builds are fixed scope and everything is quoted before we start.
Consulting
From £400*
time-based
Discovery, process and data reviews, solution design, or a second opinion on a plan you already have.
Buy the time you need — no retainer, no ongoing commitment.
*Consultant rates from £100/hour, four-hour minimum.
Integrations & workflows
£1k–£10k
fixed scope
Connecting the systems you already run, and automating a process end to end.
Quoted up front, before anything starts.
Custom builds
£10k–£100k
phased, fixed scope
Bespoke platforms your operation depends on, built around your process.
Each phase quoted before it begins.
If your system needs ongoing running costs, such as third-party software licences, AI tokens, hosting or maintenance, we’ll give you estimates up front. All figures exclude VAT.
A 20-minute call. Tell us where the time goes, and we’ll tell you honestly whether there’s something here worth building or not.
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FAQs
If yours isn’t here, ask us on a call — you’ll get a straight answer.
An AI automation agency is a firm that finds the manual, repetitive work inside a business and replaces it with systems, connecting the tools you already run and adding AI where it does the job better than a simple rule would. MQLFlow works end to end: we uncover where the time goes, design the system, build it, and keep it running.
Consulting is time-based and starts at £400 for a half day. Builds are fixed scope — integrations and workflows typically £1k–£10k, custom builds £10k–£100k. Everything is quoted before it starts, so you know the number before you commit to it.
Fast. Most of our integrations and workflow builds go live in weeks, where traditional development agencies still work in quarters. Senior people building with AI and automation are what make that pace possible.
Almost always, including the bespoke or legacy system that usually sits in the middle. If it has an API we can work with it, and where it doesn’t there’s normally still a route in. Replacing your stack is the last resort, not the opening move.
A small core team of senior specialists, with the right people brought in for what your build needs. Every project is led by someone who has spent a career inside businesses like yours — no juniors learning on your project, and no offshore team you never speak to.
We don’t disappear at go-live. We stay close through the first weeks while your team settles in, and you get documentation for everything we’ve built. After that, you can run it yourself, or we can host, monitor and support it for you.
Most of our clients aren’t, and it has never been the thing that decides whether a project works. You bring the knowledge of how your business actually runs; we handle the technical side and explain what we’re doing in plain English.
We’re based in the UK, close to London, working with clients across the UK and the US.
